What you need to know about the RMA Laptop Policy
We want to keep you updated on the latest regarding the RMA policies, so we’ve put together a summary of the RMA Laptop policy, to guide you on your responsibilities, if you are issued with a laptop.
Use of personal Computers, Hardware and related Company assets:
Personal computers, hardware, software and related company assets, must be safeguarded against environmental hazards (dust, excessive heat, damp, lightning etc.) and unauthorised use at all times.
As with other Company assets, no computer hardware or software may be removed from the Company’s premises without authorisation from the employee’s supervisor.
Laptops and other moveable computer devices must be locked away or secured when the employee is away from his/her work area. While an employee is away on extended absence from the workplace, not making use of such devices or on leave, they must be handed to the IT Department for safekeeping. Equipment taken home (including Laptops) must be secured at all times and not left unattended in vehicles and other public places.
Purchases of all computer hardware, software, and peripheral hardware must be approved by the employee’s Departmental Manager and the Company’s Information Technology Department in accordance with Company purchasing procedures.
All computer, hardware and software problems must be reported to the designated call champion and logged with the ICT Helpdesk.
In the event that the employee damages the company’s computer(s), hardware and any other company related asset, and is found by the insurer to have been negligent, that employee would be required to pay any excess or costs that may be levied in terms of the company insurance cover or too repair the damage.
Insurance
RMA Membership department will be responsible for ensuring that the equipment is adequately insured. Claims Management will be responsible for processing of any claims with the respected insurance company.
Each staff allocated a Laptop is personally responsible for the Laptop while off duty. They are also responsible to ensure that the Laptop is adequately secured (locked down) while at their normal office workstation. RMA staff is liable for the insurance access or replacement cost should the equipment be damaged, stolen or lost while in their care either at work or home.
Upgrading of Technology
RMA ICT and Finance will be responsible for the strategy when ICT services, contracts or equipment should be renewed. This would however be driven by the financial life of these services and the current trends in the technology space. Currently the renewal Policy will be every 3 years.
Find out more information on the RMA Laptop policy here.